How to make a powerpoint presentation that includes audio and video files

Adding video to your PowerPoint presentation can help to make it more appealing for your audience. Here’s how to do it.

If you want your PowerPoint presentation to stand out, consider adding a video. It might be just what your presentation needs to appeal to your audience, rather than overwhelming everyone with too many static slides or endless text — also known as death by PowerPoint.

There are a few ways you can add a video to a PowerPoint presentation. You can insert your own video files, or add a YouTube video instead. Here’s how to do both.

Inserting Video Files to a PowerPoint Presentation

Inserting your own video files into a PowerPoint presentation requires you to have the video available on your PC. If you’re presenting on multiple PCs, you’ll need to keep your video file alongside your presentation to be able to show it.

To insert a video file into PowerPoint, open your presentation and select a slide. From the ribbon bar, click Insert > Video > Video on my PC.

Locate the video file on your PC in the Insert Video box, then click the Insert button to insert it into your presentation.

You’ll need to use a supported video format like mp4, or convert your video to that format before inserting it.

You can then change how your video will play during your presentation from the Video Tools section on the ribbon bar. Click the Playback tab to access your video playback settings.

To loop the video while the slide is in view during your live presentation, click the Loop until Stopped check box to enable it.

If you want the video to be full screen during playback, click to enable the Play Full-Screen checkbox.

You can also set how your video file will begin playing which, by default, is set to In Click Sequence.

Choose When Clicked On from the Start dropdown menu to play your video when you click on it during your presentation. To play your inserted video automatically, select the Automatically option instead.

Embedding YouTube Videos to a PowerPoint Presentation

Rather than use your own files, you can also embed YouTube videos into your PowerPoint presentation. It may be possible to insert videos from other online video sources, depending on the site. YouTube has the greatest selection of videos to choose from, however.

The latest versions of PowerPoint (including 2019 and 365) allow you to insert a YouTube video using just the URL. For older versions of Powerpoint (2016 and older), you may need the embed code instead.

If you’re using PowerPoint 2019, open your PowerPoint presentation and select an appropriate slide. From the ribbon bar, click Insert > Video > Online Video.

In the Online Video box, paste the URL to a YouTube video into the box provided. Click Insert to add the video to your presentation.

The video will appear as a thumbnail with a large play icon in the middle. Clicking on the thumbnail will load the video with YouTube controls, where you can play the video, pause it, or change volume.

If you want the video to begin playing automatically when the slide loads, select the video thumbnail and click Playback under the Video Tools section on the ribbon bar.

From here, select Automatically from the Start dropdown menu. If you’d rather have the video play when you click it, choose When Clicked On instead.

Improving Your PowerPoint Presentations Further

If you’re adding video to your PowerPoint presentation, you’re stepping things up. Adding other forms of content like audio, as well as using special effects like slide transitions, can help to improve your presentation even further and make it better for your intended audience.

Think bold and think big by broadcasting your PowerPoint presentation online to newer and bigger audiences. If you’re struggling, try ditching PowerPoint altogether by trying Microsoft Sway instead.

Inserting or recording audio can help to improve the impact of a PowerPoint presentation. Here’s how to do it.

Adding different forms of media to a PowerPoint presentation can make it more engaging for your audience, as well as appealing to different learning types. Recently I showed you how to add a video to your Powerpoint presentation and today I’m going to explain how to insert audio. Whether it’s part of a speech or a piece of music, adding audio can really help keep your audience engaged in your presentation.

You can add an external audio file, or record your own audio in PowerPoint itself. Here’s how to do it.

Recording Audio in PowerPoint

If you want to add audio to your PowerPoint presentation, but don’t have an external file to insert, you can record it yourself. This requires a microphone connected to your PC to allow you to record your voice or any other sounds.

To record your own audio, open your PowerPoint presentation and select a slide. Click Insert > Audio > Record Audio to begin recording.

In the Record Sound window, provide a name for your recorded audio in the Name box.

When you’re ready to begin recording, press the record button.

Once you’ve finished recording, press the stop button. You can play the recorded audio by pressing the play button.

Press OK to insert the recorded audio file into your PowerPoint presentation. The audio file will appear as a small speaker icon.

Selecting the file during editing will display the playback controls for the file. Hover over this icon during a live presentation to view these controls instead.

These controls will allow you to play or stop the audio, move forward or backward by 0.25 seconds, as well as change the playback volume.

Adding External Audio to a PowerPoint Presentation

You can insert external audio files into a PowerPoint presentation, rather than record the audio in PowerPoint directly. You’ll need to use a supported audio file type such as WAV, MP3, or MID. If the audio is in a different format, you’ll need to convert it to MP3 or another supported format instead.

To insert your audio file, open your PowerPoint presentation and select a slide. Click Insert > Audio > Audio on my PC to begin selecting your audio file.

Locate the file on your PC and select it, then click the Insert button to place it on your slide.

As with a recorded audio file, the inserted audio will appear as a smaller speaker icon in your presentation.

Selecting the speaker icon during editing or hovering over it during a live presentation will display the playback options for your audio.

Changing Playback Settings for PowerPoint Audio

PowerPoint offers several playback settings for inserted or recorded audio. You can set your audio to play automatically on one or all slides or to continuously loop throughout your presentation.

If you want to enable the file to play automatically, or on a loop, you’ll need to access the Audio Tools menu on the ribbon bar.

Select your inserted audio file, then click the Playback tab to view this.

To loop the audio when the slide is in view during your presentation, click to enable the Loop until Stopped checkbox.

If you want your audio file to play across all of your slides, click to enable the Play across Slides checkbox.

You can also set how your audio file will begin playing. By default, this is set to In Click Sequence.

Choose Automatically for the audio file to begin playing automatically. Alternatively, choose When Clicked On for it to only begin playing when you click on the icon.

You can also select the Play in Background audio style button. This will change multiple audio settings for your file at once.

This will allow for your file to begin playing automatically, for playback to loop, and for the speaker icon to be hidden, making it a good option for background music.

You can click the No Style option to remove all of the audio settings from your inserted file if required.

Making the Most of PowerPoint

To make the most of your PowerPoint presentation, you should insert different types of media content. You can create your own PowerPoint template to make things easier, especially for multiple presentations.

If you’re using lots of different media types, like audio and video, don’t forget to reduce the file size of your PowerPoint presentation to make it easier to share.

Replies (11) 

* Please try a lower page number.

* Please enter only numbers.

* Please try a lower page number.

* Please enter only numbers.

Thank you for posting your query on Microsoft Office Community.

Your sound files are linked and not embedded. Music or sounds can be embedded into PowerPoint presentations only if you use a WAV file format.

If you have further questions related to this, please let us know.

Did this solve your problem?

Sorry this didn’t help.

Great! Thanks for marking this as the answer.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this response?

Thanks for your feedback.

Your sound files are linked and not embedded. Music or sounds can be embedded into PowerPoint presentations only if you use a WAV file format.

That is just not true!

After 2010 nearly all sound formats are embedded by default.

Did this solve your problem?

Sorry this didn’t help.

Great! Thanks for marking this as the answer.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this response?

Thanks for your feedback.

Are you saving as a pptx?

What version of Office do the recipients have?

1 person was helped by this reply

Did this solve your problem?

Sorry this didn’t help.

Great! Thanks for marking this as the answer.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this response?

Thanks for your feedback.

Did this solve your problem?

Sorry this didn’t help.

Great! Thanks for marking this as the answer.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this response?

Thanks for your feedback.

Did this solve your problem?

Sorry this didn’t help.

Great! Thanks for marking this as the answer.

How satisfied are you with this reply?

Thanks for your feedback, it helps us improve the site.

How satisfied are you with this response?

Thanks for your feedback.

Go to where you’ve saved your PPTX. Make sure Windows is showing you file extensions for all your files, then rename the file to add .ZIP to the end of its name, after the existing .PPTX

Now when you doubleclick the file, it’ll open as though it were a folder; navigate to the Media subfolder of the file. If your sounds are truly embedded, you’ll find them there (the files will be renamed, but you can doubleclick to play them to work out which is which).

If there are no sound files there, then the sounds are not truly embedded for some reason.

If they’re there, it might mean that they use a codec that’s not present on the computer where they won’t play back. In that case, choose File | Info and click Optimize Media Compatibility. If this option’s not available, it again probably means that there are no embedded media files.

@Marshall_G08
August 20, 2019, 11:23am EDT

PowerPoint allows you to embed videos directly in your presentation. However, if you share the presentation, you might discover the embedded video no longer works. Here’s how to send your presentation with the embedded video still intact.

The issue here is that the embedded video doesn’t actually become a part of your slideshow. When you embed a video in PowerPoint, you’re simply telling PowerPoint the location of the media on your computer. PowerPoint then references that video on the designated slide.

If you want to send the presentation with the embedded video, you’ll need to package them together.

Create a Folder

First things first, you’ll create a folder to store both the PowerPoint and video file. Note that you need to do this before embedding the video in your presentation. If you change the location of the video file after you embed it, the video will no longer work.

To create a new folder in Windows, right-click on the location where you want to place it, select “New” from the drop-down menu, and then select “Folder” from the submenu.

If you’re using a Mac, you’ll simply right-click and select “New Folder.”

You’ll be prompted to name the folder. Name it something memorable, and then store your presentation and video file in this folder.

Embed a Video in PowerPoint

Now that both files are in the same location, open the PowerPoint file and embed the video. To do this, navigate to the slide where you want to embed the video; then go to the “Media” group of the “Insert” tab and select “Video.” From the drop-down menu that appears, select “Video on My PC” if you’re using a Windows machine or “Movie from File” if you’re on a Mac.

A dialog box will then open. Navigate to the location of the video, select it, and click “Insert.”

With the video now embedded in your presentation, save and then close PowerPoint.

Compress the Folder

Now it’s time to package the files together by zipping the containing folder.

To do this on Windows, right-click the folder, select “Send To” from the menu, and choose “Compressed (Zipped) Folder” from the submenu.

Mac users will right-click the folder and select “Compress ‘Folder Name’.”

You’ll now have a zipped file containing both the PowerPoint presentation and the video file.

When you want to send the presentation, give the zipped file instead of just the individual PowerPoint file. Once the recipient receives, unzips, and opens the presentation, the embedded video will be playable.

Which formats work, and which do not.

tech journalist, PCWorld |

Today’s Best Tech Deals

Picked by PCWorld’s Editors

Top Deals On Great Products

Picked by Techconnect’s Editors

PowerPoint supports a number of common audio and video formats. We’ll go through the details and show you how to incorporate audio and video files into your presentation slides.

Audio file formats supported in PowerPoint

The current versions of PowerPoint support the following audio formats .wav, .mp3., .wma, .midi, .aiff, and .au.

1. Wav files are uncompressed audio files, which means they are HUGE in file size, but they are also the very best quality sound.

2. The MP3 format (most popular) is a compressed sound sequence that’s a mere fraction (about 8 percent) of the size of the original recording, but still adequate for playback on CDs and DVDs, or PowerPoint slide shows.

3. WMA (Windows Media Audio) files are MP3’s biggest competitor. They are easily streamed, which makes them a popular choice for websites.

4. MIDI (Musical Instrument Digital Interface) files were designed for recording, editing, and listening to your compositions created on digital synthesizers.

5. AIFF (Audio Interchange File Format) is Apple’s audio file format. Files are larger than MP3s (approximately 10MB per minute of sound) and are still used for audio recording when the original audio data is needed in an uncompressed format.

6. And last, the AU audio format, introduced by Sun Microsystems, was used by some of the older systems such as Sun, other various Unix-based machines, Adobe Audition, and QuickTime.

NOTE: RealAudio (.ra) files are not directly compatible with PowerPoint. You can convert them to an MP3 format using a free program called Zamzar.

Video file formats supported in PowerPoint

PowerPoint supports these video formats: .avi, .mpg, and .mpeg.

1. AVI (Audio Video Interleave) files are video formats created by Microsoft, which store both video and audio data. These files are compatible with Windows Media Player, Microsoft Movies & TV, and Apple QuickTime Player. Because they are bundled with the respective operating systems, your computer defaults to these formats whenever you try to play an AVI file.

JD Sartain / IDG Worldwide

1 Audio and Video file formats

2. The MPG and MPEG (Moving Picture Experts Group) video formats are compressed movie files used for Internet distribution. Current MPEG variations include MPEG-1, MPEG-2, MPEG-3, MPEG-4, MPEG-7, and MPEG-21, and are much better quality than the competition.

NOTE: QuickTime movies (.mov) and RealVideo (.ram or .rv) are not directly compatible with PowerPoint. You can convert them to an MPG format using one of the many video converter programs such as iSkysoft Video Converter Ultimate.

How to insert audio files into PowerPoint

This part is easy. Open your PowerPoint slide show.

1. Select Insert > Media > Audio > Audio on My PC

a. Navigate to your music or sound folder

b. Select the applicable file, then click the Insert button.

c. PowerPoint drops the speaker icon and play/pause slider in the middle of the screen.

d. Click the speaker, then drag across the screen to the desired location.

e. Click the Play button to listen to your audio file.

JD Sartain / IDG Worldwide

2 Insert audio files

2. Select Insert > Media > Audio > Record Audio

a. The Record Sound dialog opens

b. In the Name field box, type a filename for your sound file.

c. Click the red circle/recording button to begin

d. Speak into the microphone, and notice the counter ticking off the seconds.

e. When finished, click the square (with the red outline), then click OK.

f. PowerPoint drops the speaker icon and play/pause slider in the middle of the screen.

g. Click the speaker, then drag across the screen to the desired location.

h. Click the Play button to listen to your audio file.

How to insert video files into PowerPoint

3 Insert video files

1. Select Insert> Media> Video> Online Video

a. Type (copy) the URL in the Online Video dialog field box

b. Then click the Insert button.

c. PowerPoint drops the video in the middle of the current slide.

d. Click the Play button to watch to your video file.

2. Select Insert> Media> Video> Video on My PC

a. Navigate to the folder where the video is saved

b. Select it, then click the Insert button.

c. PowerPoint drops the video in the middle of the current slide.

d. Click the Play button to watch to your video file.

And last, if you want to insert an animation, follow the same instructions for inserting graphics or pictures: Insert > Online Pictures > Animations, select one from the library, then click the Insert button.

JD Sartain is a technology journalist from Boston. She writes the Max Productivity column for PCWorld, a monthly column for CIO, and regular feature articles for Network World.

Presenters nowadays want to add video and audio segments to their presentation slides to enhance the impact their message has. Adding sound or inserting a video clip can add interest to the PowerPoint Presentation. On the other hand, relying only on multimedia effects to carry your presentation often backfires and may not give you the desired results.

Using too much sound or too many videos during a presentation can be confusing for your audience. However, you can quickly catch the audience attention if video and audio effects are used judiciously.

Instructions For Adding Videos To PowerPoint

Now, before you insert video clips into PowerPoint presentation slides, do take into consideration the below mentioned steps:

• First, display the slide in which you want to add a video clip. Further on, from the Insert tab, point to the Media section and open the Video drop down menu. From here you can add a video from a website, your hard drive or by using video clips via clipart.

• To resize the video image, you will need to choose the movie in the slide and then drag it around.

Instructions For Adding And Recording Audio Clips in PowerPoint

After adding the video in presentation slides, it’s time to add some sound effects such as: voice recordings and music. These may add professionalism to your presentation. To add a sound clip, perform the following steps:

• Firstly, display the slide to which you want to add sound to, then use this method. From the Insert tab, point to Audio and select Record Audio. After that, PowerPoint will show the Record Sound dialog box. To record your sound, use the controls in this box and click the OK button.

• To re size the sound icon, choose the sound clip in the slide and drag it.

• For more modification and settings, right-click the inserted clip or go to Audio Tools from the Ribbon menu.

Using the above mentioned instructions, you can easily add audio and video clips to your PowerPoint presentations. To download editable animated templates for PowerPoint with video animations, see our posts about Animated PowerPoint Templates.

Music makes everything better, and PowerPoint presentations – depending on the occasion and their purpose, of course – are no exception.

If you’ve used PowerPoint before, you probably already know that you can insert songs, sound effects, and other audio files in your presentations. But did you know that you can program that audio to play automatically instead of having to start it manually?

Depending on your preference, you can choose to start the audio immediately with the first slide or have it delayed until a specific slide appears.

In this article, we will explain how to do both these things.

How Do I Get Audio to Play Automatically in PowerPoint?

Playing audio automatically in PowerPoint is fairly easy to set up, and depending on your needs, you can customize it to better suit your presentation.

Below, we’ll take a look at how to set it up to play audio from the beginning, only for specific slides, and across multiple slides.

Playing Audio from the Beginning

If you want to play an audio file from the very beginning of your presentation, the process is very simple.

Here is what you need to do:

1. Go to the first slide of your presentation and click on the Sound icon in the Normal view.
2. Click on the Playback tab in the Audio Tools section.
3. Under Audio Options, open the dropdown menu next to Start and select Automatically. If you’re using a more recent version of PowerPoint (2016 and newer), you can also choose the option labeled In Click Sequence from the dropdown menu to achieve the same effect.

Once you’ve set this up, make sure to double-check that everything is as it should be. To preview your presentation (and test your audio), click on the Slide Show tab, and then choose “From Beginning”.

Playing Audio from a Specific Slide

If you want to have your audio play from a specific slide and/or with a predefined time delay, the process is a bit more complicated. Here is how to do it:

1. As in the previous section, go to the slide during which you want the audio to start playing and click on the Sound icon in the Normal view.
2. Click on the Animation tab and then on Add Animation.
   
3. From the media section, choose Play, the first option to the left.
4. Click on the Animation Pane next to the Add Animation button.
5. In the Animation Pane, reorganize the items so that the audio file is first on the list.
   
6. Click on the down arrow next to the audio file and select Effect Options… from the dropdown menu.
7. In the Effect tab, select From Beginning under the Start Playing option. While in that same tab, under the Stop Playing option, choose After Current Slide.
   
8. Now click on the Timing tab. Next to the word Start, you’ll see a dropdown menu. Click on it and select the option labeled With Previous.
   
9. If you don’t want the audio to start as soon as the slide loads, you can set a custom delay in the designated field. Simply add the number of seconds that you want to pass before the audio starts. If you don’t want to delay the audio, leave the box empty and move on to the next step.
10. Finally, click OK to confirm your changes.

Once again, click on the Slide Show tab and then choose “From Beginning” to preview your presentation and see if the audio will start playing from the slide you chose.

Playing Audio Across Multiple Slides

If you’re giving a long lecture and just want random, non-distracting music to play in the background, you can also make it part of your presentation and set it to play across multiple slides.

To do this, follow the next steps:

1. Go to the Insert tab, click on Audio, and then choose Audio on My PC. If you’re using Office 2010 or an older version, the option will be labeled Audio from File.
   
2. Browse your computer for the file you want to play. Once you’ve found it, either double-click on it or select it and then click on Insert.
3. Under Audio Tools, click on the Playback tab and select the option Play in Background. In older versions of PowerPoint, you should click on the dropdown box next to the Start option and select Play across slides from the list. In both versions, the file will start playing automatically as soon as you start the slide show.
   

If the audio you chose is too short to cover the duration of your whole presentation, you can do a test run of the presentation, time it, and insert more audio files on other slides so that there are no silent intervals.

You can also use free audio-editing tools like Audacity or Free Audio Editor to combine two or more audio files into one, thus ensuring that the audio keeps playing for as long as necessary.

Saving Audio Files

If you’re saving your presentation to a flash drive, make sure to keep the audio files and the presentation in the same folder. Otherwise, PowerPoint won’t be able to locate the files you inserted and your presentation will be silent as a result.

The only thing to do in such situations would be to edit the path of each audio file in your presentation, which is very time-consuming and therefore best avoided.

Final Thoughts

Microsoft PowerPoint is incredibly flexible and allows you to customize your presentation with a variety of useful tools and features.

By taking the steps outlined above, you can easily set up audio to play automatically in PowerPoint.

In Microsoft PowerPoint 2019, you can control several important aspects of how an audio file is played by selecting the file to reveal the Audio Tools contextual tab on the Ribbon and then opening the Playback tab, shown here. As you can see, this tab contains several controls that let you edit the way the sound file is played.

Control when a sound is played

By default, sounds are not played until you click the sound icon that appears on the slide. If you want a sound to play automatically when the slide is displayed, change the option in the Start drop-down list (found in the Audio Options group on the Audio Tools Playback tab) from On Click to Automatically.

If you select On Click or Automatically, the sound automatically stops when you move to the next slide. To allow the sound to continue over several slides, select the Play Across Slides option from the Start drop-down list.

Loop a sound

If the sound file isn’t long enough, you can loop it so that it plays over and over again. This feature is most useful when you have a subtle sound effect, such as the sound of waves crashing, that you want to continue for as long as you leave the slide visible. To loop an audio clip, just select the Loop Until Stopped check box found in the Audio Options group.

Hide the sound icon

By default, the icon representing an audio clip is visible on the slide during your slide show. Assuming that you have set the sound to play automatically, you probably don’t want the icon visible.

The Audio Options group includes a check box titled Hide While Not Playing, but it hides the icon only when the sound is not playing; the icon is visible when the sound is playing.

The easiest way to get the icon off of your slides altogether is to simply drag the icon off the edge of the slide that contains it. The sound will still be a part of the slide, so it will play automatically when the slide is displayed. But because the icon is off the edge of the slide, it won’t be visible to your audience.

Fade the sound in and out

The Fade In and Fade Out controls let you gradually fade your audio clip in and out. By default, these controls are both set to 0, so the audio clip begins and ends at full volume. By changing either or both of these controls to a value such as 2 or 3 seconds, you can smoothly fade the sound in or out for a more subtle effect.

Trim an audio clip

Clicking the Trim Audio button brings up the Trim Audio dialog box, shown here. This dialog box enables you to select just a portion of the audio clip to play in your presentation by letting you choose start and end times. You can choose the start and end times by dragging the green start pointer or the red end pointer over the image of the audio file’s waveform. (You can often tell where to stop or end the audio clip by looking at the waveform that’s displayed in the Trim Audio dialog box.) You can also enter the time (in seconds) in the Start Time and End Time boxes. (Ideally, you should select the start and end trim points during silent portions of the audio file, to avoid abrupt starts and ends.)

Related Articles

When creating business presentations in PowerPoint you can insert video on a slide in just a few clicks. But whenever you incorporate a video into a PowerPoint presentation, the media does not become a part of the slideshow; you are simply programming PowerPoint to reference the video from its storage location and play it on a specific slide. So, if you ever plan on sharing a PowerPoint presentation that contains video you need to link the assets and bundle them together into a ZIP archive. Otherwise, if you send a PowerPoint presentation by itself, any video you insert into the slideshow goes off-line and the application cannot reference the media.

Step 1

Click “Start” and “Computer” and a Windows Explorer window opens. Navigate to a specific folder directory on your computer.

Step 2

Right-click anywhere on the Windows Explorer window. Select “New” from the fly-out menu and choose “Folder.” A new folder is created. By default, it is named “New Folder.” Rename it by clicking the folder name, entering a new title and pressing the “Enter” key.

Step 3

Transfer your PowerPoint presentation and video to this folder.

Step 4

Open the PowerPoint presentation from this folder location. Select the slide where you want to insert the video. Click the “Insert” tab on the application menu and select the “Video” icon.

Step 5

Choose the “Video from File…” option under the fly-out menu and a file browser window loads. Navigate to the digital video file in the folder location, select the item and click “Open.” The media is now embedded on the slide.

Step 6

Click the “File” tab and select “Save” to update the PowerPoint presentation.

Step 7

Right-click on the folder with the PowerPoint presentation and linked digital video file. Select “Send To” from the fly-out menu and choose “Compressed (zipped) Folder.” Windows creates a ZIP archive of the folder.

Step 8

Send the ZIP archive to your recipient through an email attachment or a file delivery service. When the recipient extracts the contents of the ZIP archive and opens the PowerPoint presentation, the inserted video will be playable on the slide it is embedded on.

Import PowerPoint slides directly into Camtasia and quickly edit them to match audio narration.

Add PowerPoint Slides to a Camtasia Project

If you often make videos out of PowerPoint presentations, you can now import PowerPoint slides directly into Camtasia and quickly edit them to match audio narration.

First, make sure that PowerPoint is closed. Then click the Import Media button and choose your PowerPoint file. Camtasia converts each slide into an image (PNG) and adds it to the media bin. Drag slides to timeline and edit them like any other media in a project.

Drag a Presentation to Camtasia

If you are using Camtasia on Windows, you can add a PowerPoint presentation by clicking and dragging it into Camtasia. Add it directly to the Media Bin or Timeline by dragging to either one.

If you add the presentation to the Timeline, each slide is added in order and set to the default image duration.

Default Slide Duration

To change the default slide duration, go to Edit > Preferences and then choose the Timing tab. Set the “Images” option to the desired duration and click OK.

Ripple Move

With your presentation on the timeline, use ripple move to create space in between slides to fine tune their timing. To do this, hold shift, then click and drag.

This moves all of the media to the right of a clip, which allows you to extend the slide and provide yourself more time for narration.

Learn the Basics

Quickly learn the basics of Camtasia with this getting started series.

Record, Edit, Share

Learn to record, edit and share your screen using Camtasia.

Video Editing Basics: Timeline

Learn how to use the Canvas and Timeline to make basics edits to your video.

Video Editing Basics: Canvas

Learn to work with media on the Canvas and adjust their properties in the properties panel.

Add Annotations, Callouts & Titles

Learn to improve your video and focus your user’s attention with annotations and customizable visuals.

Export & Share

Learn to export a project as a video file on your computer or share it to popular web destinations.

Editing Audio

Learn simple but effective audio editing techniques.

Zoom & Pan with Animations

Learn to guide and focus viewers’ attention with zoom and pan animations.

How to Use a Template

Learn how to use Templates to create consistent looking videos for yourself or your teammates.

Record a PowerPoint Presentation

Easily make a video from a PowerPoint presentation with Camtasia.

Make Your First Video

Create a basic screen recording video from start to finish including preparing your screen, light editing and sharing your video.

Expand your skills with our full list of Camtasia tutorials.

Download the program and follow the instructions below

How to Make a PowerPoint Video

This tutorial is about creating videos from PowerPoint presentations.

If you want to create a video presentation from photos and pictures, check out our tutorial about creating slideshows.

If you want to make a video presentation of an application, site, or web service, check out our tutorial about creating video guides.

PowerPoint is still a popular tool to add a graphical element to speeches, business projects, and thesis presentations. But the PPT format requires that the viewer has a Windows PC with PowerPoint installed, which is not always convenient. And if you do not have access to a PC with PowerPoint, things can get pretty complicated.

Movavi offers an easy solution to this problem – a tiny app that turns PowerPoint slides into video animations. Simply add your PPT file to the software and make a film out of it in a widely used multimedia format to prepare the PowerPoint video: AVI, MKV, WMV, and MP4 for PCs and mobile devices; 3GP for viewing on a cell phone; MOV for Mac computers; FLV, WebM, and OGV for uploading to YouTube and other websites; or MPEG for burning to DVD.

Download Movavi PowerPoint to Video Converter to create a video presentation from a PPT yourself. Making a video presentation is easier than you think – just follow the simple instructions below!

Install the PowerPoint to Video Converter

Open the downloaded EXE file. You will see the Installation Wizard with its familiar instructions. Follow them to complete the installation process.

Add a Presentation to the Program

Click Browse near the Presentation file field and locate the PPT file you want to transform. Change the Destination folder below if you want to export the output video to a different location.

Specify the Presentation Settings

In the Presentation settings tab, you can choose the resolution of the output video file, as well as the mode and the speed of slide transitions in the Advance slides menu below. You can configure the settings manually, specify an automatic transition every few seconds, or keep the original timing set in the PowerPoint file itself.

Record an Audio Track (Optional)

The Movavi program enables you using a soundtrack in your presentation video. Switch to the Audio settings tab and choose the Audio source that you want to use. If you choose your computer’s speakers, the program will capture the sounds that play on your PC while recording the PowerPoint file to video. If you choose the microphone, you can record your own voice giving a commentary to the presentation.

Transfer the Presentation to the Chosen Format

In the lower Converter settings tab, select your preferred video format. If you plan to watch the output video on a mobile device, click More presets for devices and select your device’s brand and model from the list.

When everything is set, click Convert! below to record your PowerPoint presentation as a video. Note that the conversion is done slide by slide in real time, so the presentation should be played from the beginning to the end to retain the logic and sequencing of the original.

Movavi PowerPoint to Video Converter

The ultimate tool to turn your PPTs into video clips.

See Other Useful How-to Guides

Have Questions?

You May Also Like

Movavi Video Editor

A comprehensive, streamlined video editing program that has everything you need to create amazing home movies with custom soundtracks, special effects, cool titles, and transitions.

Question

I am trying to put together a presentation in PowerPoint with video files. I know how to add video files to a PowerPoint presentation and have done that successfully, but I was told to convert the presentation to a PDF. When I convert to a PDF the video files become images. I have been told that you can include video files in a PDF that is made through PowerPoint, but I cannot find information on how to do so. Is this possible? And if so, how can it be done?

I am using Microsoft Office Professional Plus 2010, PowerPoint version 14.0.6112.5000 (32-bit).

Answers

To embed multimedia files into PowerPoint documents, you need have PDFMaker installed.

1. In the Acrobat ribbon, click Embed Video.
2. Choose a multimedia file from the menu, or click Browse to locate and select the file.
3. (Optional) To select a video frame to use as a poster, drag the slider to the frame and click Set Poster Image From Current Frame.
4. Choose a media player skin from the menu.
5. (Optional) Select Resize Video and specify the width and height. Select Respect Aspect Ratio to preserve the aspect ratio.
6. Click OK. Acrobat converts the file to FLV format and inserts it into the document.
7 .When you are ready to create a PDF, follow the steps to create a PDF as usual. In the Save Adobe PDF File As dialog box, click Options and make sure that the Convert Multimedia option is selected.

To get more help about how to use PDFMaker, you can visit:

Note: The third-party product is manufactured by companies that are independent of Microsoft. Microsoft makes no warranty, implied or otherwise, regarding the performance or reliability of these products. Microsoft provides third-party contact information to help you find technical support. This contact information may change without notice. Microsoft does not guarantee the accuracy of this third-party contact information.

One of the great things about PowerPoint is that you can embed videos or audio clips in the slideshow to make your presentations more interesting. But sometimes, PowerPoint cannot play its embedded videos and audios with the message saying “Codec unavailable” or “Media unavailable“. Codec Unavailable or Media Unavailable error could come up when there is a compatibility problem or required codec missing. Here we will introduce several workarounds to fix “Codec Unavailable” error when PowerPoint cannot play video or audio.

People Also Read:

Change Presentation File Extension

The first workaround is to change the extension of the troublesome presentation and convert the audio/video that won’t play in the file into a more commonly-used format. The following method has helped many users to make “Codec Unavailable” error go away.

• If the PowerPoint file with codec unavailable error is created by PowerPoint of an old version, right-click the PPT file and change the file extension to pptx.
• Make a copy of this file to any path. (Using combined keys [Control]+[C] to copy & [Control]+[V] to paste and right click the file to make a copy are both acceptable.)
• Again right click the newly-cloned file and edit its file extension from pptx to zip.
• Unzip the zip file into a folder by using any compressing software. (Normally you can right-click the file and select “unzip the file to . “)
• In the unzipped folder, navigate to ppt>media folder. There you’ll find all kinds of files you embed to the PowerPoint such as images, audio and video and so on.
• Convert all audios to WAV/MP3 format and convert videos to MP4 or WMV format. You’d better try both formats for its compatibility is quite complexed. Use the converted files to replace the original media files.

Note: If you don’t have file converting software, you can try FonePaw Video Converter Ultimate. Read: How to Convert WMA to MP3

Optimize Media Compatibility

Another method is to try using the built-in proper media compatibility settings in PowerPoint to fix the video or audio that won’t play. Below are the procedures.

• Open the PowerPoint file and click the File menu on the most left position of the top bar.
• Select “Info“. Then PowerPoint will detect if the embedded media is incompatible with the program. If so, the Optimize Media Compatibility option will appear. Select that option and embedded media will be optimized by the PowerPoint.
• Let the wizard scan the embed media. If the immediate solution is available, the wizard will resolve the problem automatically.

If the Optimize Media Compatibility option does not resolve the “Codec/Media Unavailable” issue on PowerPoint, it will at least show you the bane and you can do something further based on it.

Convert Video/Audio to PowerPoint Compatible Formats

In addition, it is also possible that the video/audio format you are using is unsupported. So you can convert them to a format with good compatibility with PowerPoint.

For audio files, PowerPoint 2010 mainly uses WAV files; and in PowerPoint 2016, the version also adds M4A files encoded with AAC audio(This parameter need your attention when converting.)

For video files, WMV files for PowerPoint 2010 are preferred, while in the 2016 version, MP4 files encoded with H.264 video and AAC audio are also supported. Microsoft also notes that Flash videos might not work in the newer versions of PowerPoint (2013 and 2016).

If you do not find a suitable tool to convert video or audio to PowerPoint compatible formats, I recommend you FonePaw Video Converter Ultimate, which can easily convert video and audio to any format that you need.

Clear the TEMP folder

The last method is to empty the temporary files of PowerPoint for tons of them might affect the working of PowerPoint. Here’s how to clean the TEMP folder in Windows 10:

• Press the combined keys: [Win]+[R].
• In the prompted window on the left bottom of the desktop, type in the following path:%temp%
• Select all the files with the TMP extension.
• Delete the files.
• Restart your computer.

Then you can open the PowerPoint presentation again and see whether the videos or audios in question can play now.

SHARE THIS ARTICLE!

First point is to check if you actually have QuickTime for Windows. You probably don’t have it since QuickTime is Apple’s media codec.

PowerPoint presentations are a handy, practical tool in any corporate environment. When you present a problem or a plan visually, people often find it easier to remember or assimilate it. And when you combine a PowerPoint presentation with Zoom, you make business meetings even better.

But how do PowerPoint and Zoom work together exactly? Well, you can do it in three different ways. All of which we’ll cover in detail in this article.

Method 1 – Dual Monitors

One of the great things about Zoom is that the hardware equipment isn’t overpriced. Depending on the size and needs of your company, your Zoom meetings can stay as small or as big as you need them to be.

For example, if your Zoom meeting room has a dual monitor system, one screen can show the entire PowerPoint presentation full screen. While the other monitor can contain presenter’s notes or anything else that can contribute to the meeting.

Here’s how you share a PowerPoint presentation on dual monitors in Zoom:

1. Select the PowerPoint file that’s on the agenda.
2. Now either Start or Join a Zoom meeting.
3. On the meetings controls panel, select “Share”.
4. Choose the primary monitor and then select “Share” again. In case you’re not certain, which is the primary monitor, pick the one where PowerPoint opens.
5. When you’re sharing the screen, start the PowerPoint slide show mode by following this route Slide Show tab>From Beginning or From Current Slide.

That’s all there is to it. However, if it turns out that the monitor you’re sharing isn’t the correct one, go to Display Settings, and click “Swap Presenter View and Slide Show”. Therefore, you don’t have to start the whole process from the beginning.

Method 2 – Single Monitor in a Window

The first method is very practical and gives you a clear view of the presentation and the presenter. But not every Zoom meeting room has dual monitors, nor does it need them. A smaller meeting room works just fine with a single monitor, and fortunately, you can share a PowerPoint slide show with just a single monitor.

Either in a window or with a full screen. The window option is very useful when it comes to multitasking while sharing a presentation. Here’s how you share a PowerPoint presentation in a window:

1. Access the PowerPoint file you’re going to share.
2. Select “Slide Show” tab and then “Set up Slide Show”.
3. Go to “Show Type” and then choose “Browsed by an individual (window)”. Confirm selection.
4. Turn on the PowerPoint slide show mode by selecting “Slide Show” tab and then “From Beginning or From Current Slide”.
5. Join or start a Zoom meeting.
6. In the meetings, control select “Share”.
7. Click on the PowerPoint window and select “Share”.

That should do it. Now you have a PowerPoint presentation in a single window, and you can still access the in-meeting chats or any other application or file that you need for the meeting.

Method 3 – Single Monitor in Full Screen

If you’re dealing with a single-monitor situation in your Zoom meeting, and a very important PowerPoint presentation is on its way, the full-screen option is a great idea. The full screen slide show means that there’ll be no onscreen distractions. With no chatting, or opening other files, your focus stays on the presentation itself. Here’s how you make the full screen PowerPoint slide show in Zoom:

1. Open the PowerPoint file you’ve prepared for the presentation.
2. Join a Zoom meeting or start a new one.
3. Go to meeting controls tab and select “Share”.
4. Now choose your monitor and select “Share” again.
5. When you begin sharing the screen, just click on the “Slide Show” tab and then “From Beginning or from Current Slide”.

And now your presentation is in full screen, and everyone can see it clearly.

Sharing Sound with Zoom

Did you know that the Zoom screen sharing feature lets you share the audio as well? That’s right. People who attend the meetings remotely can now receive both the video and audio. But the one pre-requisite is that you have to use Zoom for Desktop for Windows or Mac.

Therefore, if you want to share a YouTube clip, for example, you just have to click “Share Computer Sound”. However, there is one disadvantage. You can’t share the computer sound when the meeting is shared on multiple screens at the same time. It only works when one screen at a time is being shared. Still, it’s a pretty useful feature.

Present Your Work More Efficiently with Zoom

PowerPoint slide shows have been around forever. Once you figure out how to make the most of them, the sky is the limit. It’s one of the most creative software options from Microsoft Office. In comparison, Zoom is new. But it’s taken the corporate world by the storm. The company emphasized that it “just works”, and what more can you ask from a tool that is designed to make work meetings run smoothly? Time is the most precious commodity, and PowerPoint, together with Zoom helps you make significant savings in this regard.

Let us know what you think about PowerPoint and Zoom in the comments section below.

Converting a PowerPoint presentation to video format can be of immense convenience as one can upload it to a video streaming website like YouTube or share it with others via numerous platforms. One of the biggest advantages of converting a PowerPoint presentation to video format is that the recipient won’t require PowerPoint to be installed on his device. For example, it is easier to display recorded content instead of assigning tasks to employees to present it across conventions, meetings and public events. Similarly, an introductory presentation can be shown to new employees to introduce them to the concepts, ideas and ethics practiced in the company.

PowerPoint screencasts can easily be created with the help of Camtasia Studio, which provides a complete range of options to create PowerPoint screencasts with audio and webcam recording. However, PowerPoint also has a built in option to convert presentations into videos. While this feature does not provide rich features like Camtasia, however it is a good way of quickly converting your slides to video format.To begin, click File -> Save and Send and select Create a Video.

This will display relevant options to convert the video to a required format for computer and HD displays, Internet and DVD or Portable Devices. Moreover, you can also select the display time for each slide and whether to record timings and narrations. After you have selected all required options, click Create Video.

This will begin converting your PowerPoint slide to video format.

As you can see from the below image, we successfully converted a PowerPoint presentation to video format by using the above mentioned method. Converting your PowerPoint presentations to video format can enable you to easily disseminate recorded versions of it across all kind of platforms, including desktop computers, mobile devices and multimedia players (e.g. DVD Player). For this example we have used the free Investor PowerPoint template with a nice gold background style and globe image.

We hope this article helps to understand how to create a video from a PowerPoint (.PPT) presentation.

Do you want your presentation to be more dynamic? If you need to engage your audience by giving a professional presentation, you can add music to your slide deck. We’re going to teach you how to add and configure audio or music for your presentations.

Adding Audio from the Insert Tab

• Before you add any audio, please note that Google Slides only works with audio files stored in your Google Drive account, so you need to upload them beforehand. The supported formats are .mp3 and .wav.
• Open your presentation in Google Slides and select the slide where you want to add audio or music. If you want the audio to be played in all the slides, you’ll need to add it to the first slide.
• Click Insert → Audio. A new window will open. Please note that this option might not be available in some countries where the update that includes it hasn’t been applied yet.

Inserting audio

• The audio files stored in your Google Drive will be displayed here. Choose the one you want to add to your presentation and click Select. An icon will appear in the slide. Click it to access the playback functions.

Selecting and audio

Editing Audio

• Click the audio icon.
• Go to the toolbar and click Format options. As an alternative, you can right-click the loudspeaker icon → Format options. You can also click Format → Format options. A new panel will open on the right side of the screen.

Format options

On this panel you’ll find the following settings:

• From the Audio playback tab, you can configure everything regarding the playback. For example, you can determine whether the audio plays on click or automatically. You’ll find below the volume slider and three checkboxes to stop the playback when going to the next slide, loop the audio or hide the audio icon (the latter can only be modified if the “Automatically” option is selected under “Start playing”).

Audio playback tab

• From the Size & Rotation tab you can modify the width and height values for the audio icon. You can also lock the aspect ratio so that you can keep the proportions of the icon.

Size and roation tab

• From the Position tab you can determine where to place the audio icon, having its top-left corner or its center point as reference. To move the icon, just modify the values of the X and Y axes.

Position tab

• From the Recolor tab you can change the color of the icon, choosing from different presets generated according to the palette of your presentation.

Recolor tab

• From the Adjustments tab you can set the transparency, the lightness and the contrast of the icon.

Adjustement tab

• The remaining tabs, Drop shadow and Reflection, contain a checkbox to enable or disable these effects. Click their respective drop-down arrows to access their settings, such as color (only for the drop shadow) and behavior (angle, transparency, distance and blur).

Drop Shadow and Reflection

• You can replace the audio icon with your own, or even a picture, by right-clicking → Replace image. If you want to find out how to insert images, please refer to the How to Insert, Crop or Mask Images in Google Slides tutorial.

Replace the audio

If you ever have to email a PowerPoint presentation to someone, there’s a chance they might edit it. That’s not exactly a problem. A copy of the original presentation is still safe in your email, and you have a back-up of it anyway. The only time it becomes a problem is when there’s a chance someone might accidentally or maliciously edit the presentation copy that you plan on using. That’s when you need a way to lock a PowerPoint presentation from being edited. You can add a password to it which is a staple feature in the MS Office suite. Alternatively you can save your presentation as a PDF or PPSX file. This allows others to view the presentation but not edit it.

Save As PDF Or PPSX

You can save a PowerPoint presentation as a PDF or a PPSX from the app itself. You don’t need additional apps or add-ons to do the trick. Simply open the presentation and go to File>Save As.

Select a location for the output file and from the ‘Save as type’ dropdown, select either PPSX or PDF and click Save. This will save the presentation as a separate file. The original PPTX file can still be opened and edited. Make sure you share the PPSX or PDF file and not the original PPTX.

PPSX Or PDF?

Now that you know how to save a PowerPoint presentation so that it can’t be edited, the only question that remains is which of the two formats, PPSX or PDF, you ought to use. The PDF format will allow anyone to view the slides in the presentation as though they were pages in a PDF file. The file cannot be viewed as a slideshow however its content can be read easily.

The PPSX file is the slideshow format for a PowerPoint presentation. When you open this file, it plays the presentation. Again, the content can be read easily but it plays as a presentation. Imagine you open your presentation and click the Slideshow button. That’s what opening the PPSX file does.

If you’re worried about your presentation being plagiarized, consider saving the individual slides as PNGs from the export option. Create a new PowerPoint presentation and insert the PNGs into your slides and then save as either PPSX or PDF. This will, to some extent, prevent others from copying your content however they can still type it or use an OCR app to copy the content.

PowerPoint is a great tool for making presentations and slideshows. It has been blended into all walks of life; no matter it is school work, business affairs, holiday celebration or fragrant family slideshow. Because of the incompatibility of different PowerPoint versions, sometimes you may need to save PowerPoint as video so that it can be easily played by other people.

The first way is to save PowerPoint slides as images first and then import to Windows Movie Maker to create a video output. You can see the detailed guide here. The deficiency of this method is that the original animations, transitions, embedded audio and video clips will be removed.

Another way is only available for PowerPoint 2010 users. PowerPoint 2010 allows you to save PowerPoint directly as WMV video. Everything is great except that the output video has no sound.

Is there a way that we can convert PowerPoint to video of any formats, including all animations, transitions, audios, video clips and synchronization timing settings?

Moyea PowerPoint to Video Converter is what you’re looking for. It is able to convert PowerPoint presentations to all popular video formats like MP4, AVI, WMV, FLV, MOV, VOB, 3GP, WebM, etc. for viewing on iPad or uploading to YouTube and so on. The most exciting thing is that it does preserve all the original PowerPoint effects in the output video. The following brief guide will show you how to convert PowerPoint to any video using this powerful PowerPoint converter.

Step 1: Add PowerPoint files.

Run the program and click Add to import source PowerPoint files.

Tips:

1. You can import any PowerPoint files, including PowerPoint 2000/2002/2003/2007/2010/2013 and different PowerPoint formats like *.ppt, *.pps, *.pot, *.pptm, *.pptx, *.pptx, *.potx, etc.

2. There is no maximum number limit so you can add as many PowerPoint files as you like and convert them all to videos at once.

Step 2: Choose an output video format.

Click Profile and select an output video format as you like.

Tips:

1. You can also adjust the output video quality according to your needs. Just click Settings and change the codec, bit rate, frame rate, video size, aspect ratio and audio channel yourself.

Step 3: Convert.

Click Start button to save PowerPoint as video format. During the conversion process, you can check the Preview option to watch the output movie in real time. The conversion process will take a while depending on the speed of your computer and the number of PowerPoint files you have added for conversion.

Related useful readings:

PPT to Video Converter
Convert PowerPoint presentation to video in all popular formats like AVI, MOV, FLV, WMV, MP4.
Learn More Free Trial

Want to add sound in PowerPoint? In this article, I will show you, how you can add audio to your PowerPoint presentation. You can add audio to your PowerPoint presentation in two ways. First, you can add an audio file that is stored on your PC. Second, you can record an audio file which you want to add to your PowerPoint. PowerPoint with audio makes it more effective and makes it easy to grab the attention of your listeners also.

So, let’s start the procedure to add audio to your PowerPoint.

Steps to add sound in PowerPoint

Step 1: Open a PowerPoint on your screen, click on the “Insert” tab. In Insert tab, under “Media” group click the arrow under “Audio” tab.

Step 2: When you click the arrow under Audio tab you can view two options.

• Audio on My PC
• Record Audio

When you want to add an audio file from your system to the PowerPOint, click on the first option “Audio on My PC”. If you want to add a recorded audio to the PowerPoint, click on the second option “Record Audio”.

Step 3: When you click on the first option “Audio on My PC”, a file explorer will get opened, select the audio file of your choice and click on the Insert tab.
If you click the second option “Record Audio” a “Record Sound” dialog box will pop out. Inside which you have the option to name your recorded audio file, you can also view the total length of your recorded file. You can view three buttons inside the dialog box, the first one is “Play”, the second is “Stop” and the third is “Start”. So, to start recording click on the Start button in orange color, record the audio file and stop as you finish recording using Stop button. To preview your recorded file click on Play button. If everything is ok, click on “OK”, or else you can cancel the recording by “Cancel” button.
Both above procedures will result in the appearance of the sound box on your slide.
Step 4: Now, you can customize the added audio clip, for that first select the sound box of audio clip you just added then, click on the “Audio Tools” tab present at the top of your screen under which you have two tabs “Format” and “Playback”.

Click on the Playback. You can see many options to customize your audio clip like Play preview, Editing group, Audio Options group, Audio Styles group.

• Under Editing group, you can trim your audio clip. You can also set the Fade In and Fade Out Duration.
• Under Audio Options, you can set the “Start” option i.e. whether audio would be played “When Clicked” or “Automatically”.
• You also have other options in Audio Options group like Loop until Stopped, Rewind after Playing. Check or uncheck one according to your requirement.
• If you want to hide the Soundbox from your slide and let the audio be played in the background of your presentation, Click on the “Paly in Background” tab under Audio Styles group in Playback tab.

Note: If you want the audio file to be played across your entire presentation duration then, place the audio clip to the first slide of your presentation and click on the checkbox of “Play Across Slides” present in the Audio Options group under Playback tab. Else uncheck the Play Across Slides check box, if you want to play the audio in current slide only.

Step 5: You can also change the format of the Soundbox that appears on the slide using options under “Format” tab under Audio Tools tab. Like you can set the Color, Corrections, Artistic Effect, etc.

Step 6: Save the created PowerPoint file and the task is done. When you present your PowerPoint presentation, all the customization you had applied to your audio clip will be experienced during the slideshow.
Hope the content is useful. Keep reading.

When creating online learning materials, I like the idea of sharing slideshows with audio commentary for each slide. I know it is possible to do this with PowerPoint (e.g., see this MS Office tutorial). However, I prefer to create PDF slides using tools like beamer.

Questions

• Is it possible to create PDF presentations with embedded audio?
• What is a good workflow for implementing this (e.g., recording the audio files, storing the audio files, sharing, etc.?

Ideally, the solution would be cross-platform and minimise external viewer requirements.

8 Answers 8

If you don’t want to pay for Adobe Acrobat Pro, as @schultem mentions, LaTeX can do this with embedded hyperlinks. See this page, Section 3.5 for more information. Note that if you use this method (as far as I know) you will have to click for sound, it cannot be automatic.

You need Adobe Acrobat Pro to record audio and integrate it into your PDF files. Anybody can access the PDF+audio via the free Adobe Reader.

If you don’t mind hosting your files online, SlideShare is a good solution. You can create an online audio presentation by combining your slides with an audio recording of yourself (MP3 format, for example) and a list of timings at which slides go forward.

I have used it myself, and it is a decent tool for this purpose.

Another solution, which is technically far from optimal but just works, is to convert your slides + audio file into a movie. This can be done with any AV recording/capture software. Then, you encode the movie into a Web-suitable format before putting it online.

Depending on your OS of choice, there are tools to do that. My wife does it on the iPad, for example, with ExplainEverything and the workflow is quite neat.

You can make slides with LaTeX/Beamer and embed audio (and video) with the media9 package — usepackage[. ]. The presentation becomes system-dependent, however. Embedded sound in my slides plays in Acrobat Reader but not (on a Mac) in Preview.

Note: This is not an answer to the question!

As the answers have explained, you can embed audio into a PDF file, but why would you want to do that?

Personally, I make my slides using Google Slides, and make a video recording, which I post on my YouTube channel. The result is, in my opinion, superior to a PDF file with audio, because I can use a pointer (a red dot that moves as you move your mouse) to highlight the portion of the slide which I want students to focus on.

In addition, although I haven’t tried it myself, I believe that it is possible to draw on your slides by hand, e.g., using an iPad, as you are delivering your presentation.

By using a pointer and/or handdrawn annotations on your slides, you can communicate your ideas far more effectively and dynamically than if you use PDF slides alone, which tend to be static.

(Yes, I know that you can program animations into your slides, but the effort-to-reward ratio does not seem worth it to me, in almost all cases.)

“Q: It is really amazing to see our lecturer to present his teaching in PPT-converted video with background music on it. How could he do that? Is there anybody who knows how to make a PowerPoint into a video with music?.”

“A: Lucky you. I have summarized several options for you to get the answer to how to convert PowerPoint to video with music. It is gonna be helpful. Keep reading. “

Part 1: Benefits of adding background music to a PowerPoint file

Talking about the benefits of adding background music to a PowerPoint file, we have got tons to say. First, it significantly enhances the presentation effect if you put some music on the suitable slide and arouse audiences’ attention and resonance. To a large extent, music can be vital to the success of a PowerPoint. A piece of music can weigh more than a thousand words. All too often, pure PowerPoint slides are too plain to share, teach, or enjoy, so adding background music becomes necessary and popular. The best way to succeed in making PowerPoint as video with music is to take advantage with professional video converters to convert PowerPoint to video with music.

Part 2: Using Leawo PowerPoint to Video Pro to add background music

Upon the top in the rank of video converters, Leawo PowerPoint to Video Pro is worth your attention. This program is a professional PowerPoint to video converter, allowing users to convert any PowerPoint file to videos in various formats such as coverting PPT to MOV,MP4,ASF, AVI, FLV, MPEG, TS, WMV, VOB, 3GP, RM, RA, MKV, WEBM, MKA, Wii AVI, Wii MOV, etc. It retains all the animations, transitions, sounds and video clips in the source PowerPoint file. Apart from that, it provides a variety of video effects to the PowerPoint after conversion, like music, logo and so on.

Step 1: Download and install the program to the computer.

Click the below button to download the program to your computer and install it.

PowerPoint to Video Pro

☉ Support PowerPoint 2000/2002/2003/2007/2010/2013.

☉ Support all PPT formats: PPT, PPTX, PPTM, PPS, PPSX, POT, POTX, POTM.

☉ Adjust video and audio parameters of output files.

☉ Customize PowerPoint files like: insert background music/watermark, set transition, real-time narration.

Step 2: Add source files to the program.

Click “Add” on the home page to import your source PowerPoint file to the program. Note that you can import them in batches.

Step 3: Set output format

Choose the target output format from the “Profile” drop-down list. After that, set an output directory to save the file after conversion.

Step 4: Add music to the background.

Click “Customize” and the “Advanced settings” page will be shown. From this page you will see “Music” option under the “Presentation” tab. Click it and set the background music for the PowerPoint file.

Step 5: (Optional) Add a logo to the file.

If you like to add a logo to the file, click “Watermark” under the Presentation tab and set your own logo.

Step 6: Convert PPT to video with music.

After all settings are done, click “Start” to convert PPT to video. This video will be embedded with the background music you set in step 4. When the process comes to a stop, you can get your video fresh and new.

Part 3: Using free PPT to video converter to convert PowerPoint to video with music

Digital office Pro

PowerVideoPoint Pro from Digital office Pro is an excellent conversion tool that helps in converting PowerPoint presentations to popular video formats. These steps are simple to follow when using this freeware to convert PowerPoint to video with music. Click “Add” presentations and follow the wizard to finish the conversion process. The Enable Video Narration function will allow you to add music to the slide but you need to make sure Web Camera and Microphone is connected right to the PC. When you play the music, it will be recorded in the PowerPoint. In the end, click “Start” conversion to convert PowerPoint to video with music.

RZ Soft

With RZ PowerPoint converter, we are able to easily convert any PowerPoint presentations to videos of any formats. After importing the source PowerPoint file to the program, you can press “Music” button to select any format audio files as new background musics of these PowerPoint presentations. Then click “Next” to proceed.

Conclusion

Digital office pro and RZ soft are both freeware, which will be available online free. Digital office pro provides powervideopoint and it is a little bit complicated to operate especially for the feature setting such as adding music to the background. RZ PowerPoint convert has a relatively large simple user interface where users just need to click each icon to proceed with the conversion. Leawo PowerPoint to Video Pro is more user friendly thanks to the simple user interface, powerful feature settings, and professional PowerPoint conversion services. Above all, you can convert as many files as you like using this program. In a word, you can try the above three recommended programs to learn how to save PowerPoint as video with music and rate them in your own way.

May. 28, 2018 by Wendy Cheng on

“Normally, when you bring a media clip into a PowerPoint, it just makes a reference to the file on your computer so when you email the PowerPoint, that file is not included in the presentation. Is there a way to embed the media file in the PowerPoint so somebody else can view the presentation, media and all, with no trouble even if they are not using the computer that made the presentation?”

– This question is commonly found from yahoo answers.

“I can easily insert some video clips or music files into my PowerPoint, but when I send this PowerPoint file to my home computer by email, the video clip and music file are missing and unable to be played, what’s the reason and what I should do to avoid this problem?”

– This question is commonly asked by many of my friends.

To solve this question, generally there are two ways available. This article is to show you the two ways and theirs disadvantages and advantages about how to make PowerPoint file which contains video/movie clips or music files easily and perfectly distribute.

Directly distribute the PowerPoint file

In fact, you can directly send the PowerPoint file to from computers to computers without problem, but there are several points you have to observe:

• You have to make sure that the video clip or music file works well before inserting.
• Always put the movie clips or sound files in the same folder as your PowerPoint presentation.
• When you later move the PowerPoint presentation to another computer, copy the movie clips or music files too.
• Keeping your movie clips or sound files in the same folder as your presentation ensures the link will still work.
• You should always test the movie on a new machine just to be certain. Re-insert the movie, if necessary.

Then I can sure that any PowerPoint file which contains movie clips or audio files also can be perfectly worked on any computers, if you can observe the above points.

Disadvantages: Even now, there are some disadvantages if you choose this way.

• If accidentally missed the movie clip file or music file, you cannot find back any longer.
• It’s difficult to distribute, especially by email. Generally, email only accepts files sending which is smaller than 10MB, while PowerPoint usually larger than that.
• Generally, PowerPoint file takes up much computer space.
• If the video clip or audio file missed on the way to send and you do not tell that the PowerPoint contains video or audio file, someone else even has no way to know this PowerPoint is the perfect one.

Therefore, I will tell you another better way to perfectly distribute the PowerPoint file which contains video clips or music files — Convert PowerPoint to DVD or video file with Moyea PPT to DVD Burner or Moyea PPT to Video Converter!

Moyea PPT to DVD Burner : If you want to distribute the PowerPoint file in the traditional way, such as mail. You can use Moyea PPT to DVD Burner. This software can directly convert PowerPoint to DVD file directly. More Info.

Moyea PPT to Video Converter : If you want to distribute the PowerPoint file in the brand new way, such as email, upload to video share sites like YouTube, etc. You can use Moyea PPT to Video Converter. With this software, you can convert PowerPoint to video file in all fashionable formats including AVI, WMV, MOV, MP4, MPEG, 3GP, 3G2, DV, FLV, and VOB. More Info.

Advantages: Of course, this way is the one I want to strongly recommend, because there are many excellent advantages by choosing this way:

• There is no worried and annoyed thing of the video clips or music files missing on the distributing way.
• This way is easy-to-distribute without do any complicated operations like sending video clips or music files.
• The distributing ways are flexible and multiple, you can not only send it by mailing and emailing, but also send it by uploading to video share sites to share with people all over the world.
• Get PowerPoint file sent once and for ever. Just one upload but sharing with many people.
• The PowerPoint converting video file becomes much more interesting and exciting.
• The converted DVD or video file can be widely used, but not only for distribution.

“Wow, thanx for your advice of converting PowerPoint to DVD or video first for conversion, my problem has been perfectly solved.”

– This is the reply from one of my friends!

“Yeah, thx for your advice and moyea ppt to dvd Burner, really good solutions for me!”

– This leave words is left by asker on yahoo answers!

PPT to DVD Burner Pro
Burn PowerPoint files to DVD or Blu-ray Disc, and convert PPT files to video of any format.
Learn More Free Trial

If you don’t want others to open and modify your PowerPoint presentation, you can lock the presentation. Here, this guide will introduce several ways to protect a presentation file from being copied, edited, and changed by unauthorized others.

Option 1: Make the presentation read-only

If you want to let people know that a presentation shouldn’t be changed, you can use the Mark as Final feature. When a presentation is marked as final, typing, editing, commands, and proofing marks are disabled or turned off and the presentation becomes read-only.

Step 1: Click theВ FileВ tab to go toВ Backstage view.

Step 2: From theВ InfoВ pane, click theВ Protect PresentationВ command.

Step 3: In the drop-down menu, choose the option that best suits your needs. selectВ MarkВ as Final.

Step 4: A dialog box will appear prompting you to save, clickВ OK.

Step 5: Another dialog box will appear, clickВ OK.

When you mark a presentation as final, PowerPoint asks you to save the file. The next time you open it, you will see a yellowВ MARKED AS FINALВ message at the top of the file. If you clickВ Edit Anyway, the presentation will no longer be marked as final.

Option 2: Set Restrict Access to Prevent Others from Editing

If you want to prevent people from editing it, you can use theВ Restrict AccessВ option:

Step 1: Click on File tab to go toВ Backstage view.

Step 2: In Info tab, click Protect Document button. And then select Restrict Access option.

Option 3: Set a Password for Modify Presentation

To protect PowerPoint 2010/2013/2016 presentation, use these steps as follows:

Step 1: Click on the File tab, choose Save As option. Select one location you will save this *.pptx file.

Step 2: In theВ Save AsВ dialog, click theВ ToolsВ button at the bottom and then selectВ General Options.

Step 3: Type a password in theВ Password to modifyВ box and clickВ OK. Reenter the password to modify and clickВ OKВ to confirm. When you return back to theВ Save AsВ dialog, clickВ SaveВ to save this presentation.

Then the password to modify will lock this PowerPoint 2016 presentation and prevent it from being edited or modified. Keep your password in a safe place. If you lose or forget the password, Microsoft won’t help recover it and you have to remove the password with a third-party utility like PowerPoint Protection Refixer.

Converting your PowerPoint presentation to SCORM relies on finding a great tool. We’ve got tips to help you make that happen and then use the tool successfully once you’ve selected it.

Converting a PowerPoint (.ppt or .pptx) presentation to SCORM is, thankfully, an easy process. Below, we not only provide directions to exporting your presentation as a SCORM package, we also recommend best practices for testing and delivering your content so you can ensure it works in any LMS.

How to convert your PowerPoint to SCORM:

1. Find the right tool: Just about any authoring tool will allow you to convert PowerPoint presentations to SCORM packages. Here is some more information to help you find the right authoring tool.
2. Convert your PowerPoint presentation: Once you’ve chosen an authoring tool, check out their Knowledge Base to identify how to convert your PowerPoint file to a SCORM package. It’s a common function, so it should be a straightforward process.
3. Test your SCORM package in SCORM Cloud: After you’ve converted your .ppt or .pptx file to SCORM, you’ll want to make sure the package is SCORM conformant to guarantee it plays in any learning platform. Lucky for you, our product SCORM Cloud has been the testing ground for SCORM and AICC courses since 2006. Sign up for a SCORM Cloud account (it’s easy to set up and includes a free trial) and test your content to make sure it supports SCORM as well as AICC, xAPI and cmi5. Our Knowledge Base includes detailed directions on how to get started.
4. Deliver your SCORM package using SCORM Cloud: Once you’ve created your SCORM package, it’s time to deliver it to the learners. SCORM Cloud can help with that too. Deliver content direct to learners using Invitations or use SCORM Cloud Dispatch, to share your SCORM PowerPoint courses to multiple LMSs.

That’s it! Now you’re ready to deliver your PowerPoint courses to learners everywhere. Hats off to you.

Questions about SCORM Cloud?

Any questions about converting your PowerPoint presentation to a SCORM package? We’re here to help.

SCORM for PowerPoint

Once you’ve created a SCORM package from PowerPoint, it’s time to test and deliver it to learners. SCORM Cloud can help with that.

Rustici Software

We help eLearning platforms work well together by supporting the standards.

eLearning Standards

Learn how Rustici Software supports each of the following standards:

Contact us

Ask us anything. We’re here to help.

Call us: (866) 497-2676
International: +1 (615) 376-9867

You can make them as simple or as complicated as you want. Here are the basic steps to create a video from PowerPoint slides:

1. Create animated slides (including transitions)

Of course, you start with animated slides. The basic concept is to keep things moving like they would in a video. A video is a very different medium from a slide presentation, so you have to think differently.

For example, after you apply entrance animations, you can apply exit animations so that objects come in and go out. Use some of the more extreme animations that you would never use in a regular business presentation.

2. Add audio (narration and/or music)

Almost all videos have some type of audio–narration, music, or both. You have several choices when adding audio.

Insert audio files on each slide

I often use this method. I record the sound using Audacity, which makes editing easy. (You’ll also need the LAME MP3 encoder to export MP3 files.) Here are the steps:

1. Go to the Insert tab, Audio, Audio on my PC (the exact labels vary depending on your version of PowerPoint)
2. Drag the sound icon off the slide.
3. Click the Animations tab and click Animation Pane.
4. Drag the sound file to the top and click the sound file’s down arrow on the right edge of the Animation pane and choose Start with Previous so that the sound plays immediately when you display the slide.

When you use this method, all other animations need to be set to Start with Previous; if you want them delayed, add a delay in the Delay box on the ribbon. This allows the sound to start at the beginning and continue to play while the animation happens.

Use the Narration feature

You can add your narration in PowerPoint. You can’t do much in the way of editing, although you can re-record. Here are the steps:

1. Display the first slide.
2. Choose Slide Show, Record Slide Show, Start Recording from the Beginning.
3. In the Record Slide Show dialog box, leave both checkboxes checked and click Start Recording. You will go into Slide Show view.
4. Narrate the presentation, clicking as necessary to go from slide to slide. Click again on the last slide to end recording.

The nice part about this feature is that PowerPoint automatically saves the timing for each slide. You can now skip Step 3!

Add bookmarks

If you add separate audio files to each slide, you can synchronize the animation to specific points on the audio timeline by setting bookmarks. I explain the process in my blog post, “Sync animation with a video or audio.”

3. Set slide timings

If you add individual audio files, you need to set the slide timings so that the video moves automatically from slide to slide. You do this on the Transitions tab, in the Timing section, under Advance Slide. Check the After checkbox and add the number of seconds. It’s usually easier to click the up arrow to increase the seconds.

How do you know how many seconds to add? On the Animations tab, in the Animation Pane, you can see when the last animation ends by hovering over its endpoint, as you see in the image below. If necessary, you can widen the Animation Pane by dragging on its left edge. Also, at the bottom, you can click the right arrow to scroll through the timeline. If you don’t see it, click the down arrow next to any animation and choose Show Advanced Timeline.

4. Export to video format

When your animation and audio are done, click the File tab and choose Export. (In earlier versions, use Save & Send or Publish.) Choose Create a Video. You have some choices for quality and what to include, but the defaults are usually good.

Click Create Video and wait until it’s done. Be sure to check it over–you might find that the animation seems too slow or too fast. It’s pretty easy to make adjustments and export again.

What are you waiting for? Have you created videos from PowerPoint? Can you see a use for videos in your work? Leave a comment and use the Share buttons below to spread the word!

Developing an organized presentation starts with your introduction. The introduction opens your speech. The common way in which many presenters start their talks — “My name is . . .” or “Today I’m going to talk to you about . . .” — is not much of an introduction. The purpose of a good introduction in a formal presentation is to achieve three goals:

Grasp the audience’s attention.

Identify the topic and the purpose or core message of the talk.

Provide a brief overview or agenda of what you will cover in the talk.

Speakers often overlook the part about grasping the audience’s attention. They just start talking without creating any interest for the audience to want to listen. The key point to keep in mind here is that if you don’t grab your group’s attention up front, you may not have it for the rest of your presentation. Following are some useful opening techniques that gain the audience’s attention in a positive way:

Quote someone else. A quote is a line said by someone else that helps set up what you’re going to talk about. When using a quote, you want to accomplish two things: Cite the source of the line and tie the quote to your topic.

Here’s an example that a company president might use to talk about major changes happening within the organization: “‘The only thing we have to fear is fear itself.’ These were the words spoken by President Franklin Roosevelt to calm the nation during the trying times of the Great Depression. This is a message I want all of you to remember as we deal with what feels like trying times with the organizational changes that I will talk to you about today.”

Tell a joke. A touch of humor in good taste is a great way to break the ice with an audience; that is, to ease the tension and relax everyone. The key, as with a quote, is that the joke must be tied to the topic you’re going to talk about. Otherwise, it serves as a distraction and can turn an audience off regardless of its humor.

If you’re not comfortable as a joke teller, go with another introduction technique. There’s nothing worse than watching someone fumble in trying to tell a joke.

Share a story. A short story — with the emphasis on short — is another clever way to kick off a presentation. To work, the story needs to make a point or contain a message that you can tie to the talk that follows.

Make a bold statement. This technique involves a brief, thought-provoking statement that sets up your topic. If you say it with a strong voice, it commands attention and gets the group ready to hear what will follow.

Here’s an example: “Keep this in mind: Service in your jobs is far more than what you do. More important is how you do it.”

Get the audience to participate. With this technique, you start your presentation by having the audience do something, from a brief exercise to responding to questions. This technique gets people’s energy levels up. However, don’t choose an activity that creates such a ruckus that getting the audience to focus back on you becomes difficult. Manage with care.

Ask a rhetorical question. A rhetorical question is a thought-provoking question that you ask the audience but don’t expect them to answer out loud. When you ask the question, you want to answer it either within your introduction or a short time later in your talk. Otherwise, the question serves only to confuse people.

Here’s an example for a talk on customer focus-group findings: “If you were a customer doing business with your company, what would most frustrate you in this effort? As I share my findings from the customer focus groups, I’m going to tell you what these frustrations are and what you can do to address them to increase the quality of the service you provide.”

State noteworthy facts. With this type of introduction, you provide the audience with some interesting statistics or other facts that stimulate thinking and help set up your presentation. This technique works well when the facts you report are not common knowledge yet are relevant and stimulating. Just be sure to keep the statement brief so that you don’t clutter your opening with too many easy-to-forget details.

Make a list. This introduction involves using a short list of at least three items that have something in common. It usually works best to say the list and then state what the items or people have in common with one another.

Here’s an example: “Joe Davis, Sue McGee, and Jose Martinez are three people you all know well in this department. They are also three individuals who have used the communication techniques I’m going to tell you about today and have seen their success double in the last year.”

Give an interesting example. In this technique, you start with a demonstration, showing something or describing a situation that illustrates what your topic, and especially its core message, is about. To be effective, the example must be relevant and fairly brief. The example isn’t the actual talk, but it sets up the presentation that will follow. A good example of this technique is the showing of before-and-after pictures from the use of a product or service.

As you prepare your introduction, carefully plan the opening technique you want to use to grab the audience’s attention. Whether you start with this technique or with the component identifying your topic briefly doesn’t matter. Just go with what works. Then follow these two components with a quick overview of what’s to come to get your talk off to a strong start.

Let your video presentation do the talking for you. Use Biteable’s online video creator to make the perfect presentation in no time.

Did you know? Did you know?

59% of executives say they would rather watch a video than read text. — Wordstream

How to make an animated presentation video in minutes

1. Log in to your Biteable account or sign up here.
2. Pick a video presentation template.
3. Customize the text, footage, images, colors, and music.
4. Export your video for meetings, email, or social media.
5. Buy yourself a cookie.

Getting started

Video presentation software that works

Consider the situation: you’ve had a busy week, your to-do list is piling up, and you forgot you’re running a staff presentation first thing tomorrow morning. We’ve all been there.

The good news? You don’t have to grind until 4am to get it done. The great news? You can finish before dinner and still have time to watch cat videos on YouTube, because Biteable makes it easy to create video presentations in a flash.

Become an expert in minutes

Biteable’s online video maker just makes sense. It doesn’t matter if you studied marketing or not – you can make a professional-looking video presentation in minutes. All you need is a topic. With a huge range of templates and animation to choose from, the hardest part will be getting people to believe you made it yourself.

Don’t take out a loan

Gone are the days of paying a team of marketers to come up with your next big strategy.

Play around in our video editor for as long as you want and make as many videos as you like. Upload them to your social media feeds, send them to your team, watch them in bed. If you like what you see, you can upgrade to Premium membership to access more scenes (800,000+ of them!) and remove the watermark on basic videos.

I used your product for a business presentation today and it stunned my team. Thanks, Biteable!

I love this tool! It allows me to create professional animations fast, without having to use After Effects.

The basics

Creating your first video presentation is easy as pie

There’s no limit to what you can achieve with a gorgeous video presentation. Whether you’re looking for some stunning backup to a talk you’re giving, showing photos from your business retreat, or slamming down real facts with an infographic, Biteable’s ready-made presentation templates have you covered (and then some).

Templates that do the job for you

Your job: Make a stunning video presentation.

Our job: To give you the templates to make it happen.

You shouldn’t have to spend hours watching YouTube tutorials on how to make stellar video presentations, or downloading trials for video editing software that locks you out after an hour of use. It’s as simple as asking what sort of video presentation you want to make and then finding a Biteable template that fits.

Add that magic touch (you!)

It’s time to add some oil to the pan and make that video presentation sizzle. Browse our library for scenes, add your text and logo, and customise the colors to suit your brand. Pretty soon you’ll have a presentation people won’t forget.

Congrats, you’re now a video-making pro, and it only took a couple of minutes. But that’s not all, we’ve got a few more tips that’ll turn your video presentation into gold.

Make a video presentation that rocks socks off

Pro tips

Turn your video presentations up to 11

Although you could walk away now with stunning video presentations, it never hurts to dig a bit deeper and really make your video presentation stand out. The best tips are still to come.

Keep it clear and simple

Don’t use overly long words and complex jargon. Everyone knows you’re the expert (you’re giving the presentation) so communicate your ideas simply and effectively, otherwise you’ll risk losing their attention – people usually tune out when they’re confused (we’ve all done it).

The best way to do this is to keep your core message simple. Sit down before you start editing and dilute your main point into a single sentence. If you can’t, you’re probably trying to do too much. Work out what information your audience will find useful and interesting, and cut everything else.

Short, sweet, and punchy

Don’t just dive into the deep end. Begin your video with a catchy introduction that sums everything up in a nutshell and add a similarly pithy outro at the end. People are more likely to remember your presentation if it’s neatly summed up, so make sure to include a list of the main points toward the end.

You’re more likely to hold attention if your video presentation doesn’t go for three hours. Just saying.

Format and proof your text

When using Biteable, it’s important to experiment with how your text looks on the screen. For example, if you have two lines of text and one is much longer than the other, it can appear awkward and badly designed. You can make both lines the same length by hitting ‘Enter’ or ‘Return’ in the middle of the sentence and forcing the second half onto the second line. If you need to create new slides to fit more text, go for it – it’s better than trying to cram too much into a single frame.

Also, make sure you proof your text. Poor grammar, spelling, and punctuation will undermine your professionalism.

Good luck. You’ve got this in the bag.

Further reading

Harder, better, faster, stronger

We’ve got tips out the wazoo on making video presentations that stand out. Have a look at some links from the Biteable blog below – you’re guaranteed to find some useful stuff.